New privacy policy GDPR

New privacy policy GDPR

The responsible company for the processing of personal data is: Fair Play Optic SAS,
Visionet, Espace des Echos, 1 allée du Rocheteur, 44590 Derval - France
Customer Service: (UK) 0203 445 5225
Our Data Protection Officer may be contacted as follows:
Fair Play Optic SAS,
Visionet, Espace des Echos, 1 allée du Rocheteur, 44590 Derval - France
E-mail: dataprotection@visio-net.co.uk

Purposes of Data Processing, Legal Bases, Legitimate Interests and Categories of Recipients Data Processing upon the Conclusion of a Contract. We collect, store and process personal data exclusively in accordance with the valid legal stipulations and inasmuch as this should be necessary and requisite for the fulfilment of the contractually assumed performance obligations between ourselves and the user or for the provision of the products ordered. This comprises of:

First Name, Family Name Invoice and Delivery Address E-Mail Address Invoice Date of Birth Telephone Number Should you purchase corrective spectacles from us, we also gather and store your correction values.

The legal basis for this is Art. 6 Para. 1 lit. b) General Data Protection Regulation (GDPR) as the collection of these data is necessary for the fulfilment of our contract or in order to implement pre-contractual measures. The legal basis for collecting the date of birth is Art. 6 Para 1 lit. f) GDPR. Our legitimate interest lies in the dispatching of e-mails on your birthday, customer segmentation with subsequent direct advertising. Should you have given us your telephone number we may use this in order to contact and support you in the ordering and contract processing procedures. The legal basis for this is Art. 6 Para. 1 lit. b) GDPR.

We shall store your data as long as you uphold an active business relationship with us. After the termination of the said business relationship we shall archive the information pertaining to the contractual relationship according to commercial and tax laws for the statutorily determined periods of six and ten years respectively. Personal data that is not subject to these archiving obligations will be deleted immediately on termination of the business relationship.

Your personal data shall be forwarded by us to service providers deployed in the context of carrying out the order. These are: payment services providers, logistics companies and newsletter dispatchers. We also send your e-mail address to the logistics company commissioned by us in order to ensure that the goods are dispatched in accordance with your wishes. The logistics company will be contacting you in the run-up to the delivery, in order to inform you of the time of delivery or to agree particulars of the delivery with you. The data shall be transmitted solely for this purpose. The transmission shall follow for this purpose and in our legitimate interest according to Art. 6 Para. 1 lit. f) GDPR in order to guarantee as smooth a delivery as possible. You may object to this transmission with future effect by sending a relevant notification to us.

Accessing our website/application: When you access our website, information will automatically be sent to the server of our website by the browser being used on your terminal device and stored temporarily in a so-called log file. The following information will thereby be collected without any activity on your part and stored until they are deleted automatically:

the IP-address of the inquiring internet-capable device, the date and time of access, the name and URL of the file accessed, the website/application from which the access had been effected (referrer URL), the browser used by you and, if need be, the operating system of your internet-capable computer and the name of your access provider. The legal basis for the processing of the IP-address is Art. 6 Para. 1 lit. f) GDPR. Our legitimate interest derives from the purposes of the data collection listed:

guaranteeing the smooth establishment of a connection, guaranteeing comfortable use of our website, assessment of system security and stability other administrative purposes. The data will be stored for a period of 30 days and subsequently deleted automatically. Furthermore, we use so-called cookies, tracking tools and targeting processes on our website. Which process exactly the manner in which your data is used for this purpose. This is explained in more detail below.

Other Data Collection on our Site: Customer Account: When you place an order, you may also open a customer account at the same time. The setting up of such an account and thus the conclusion of a usage agreement pertaining to the setting up of the customer account is voluntary and effected on the basis of Art. 6 Para. 1 lit. b) GDPR. The customer account may be cancelled at any time; a notification in text form (e.g. e-mail, fax, letter) shall suffice for this. Subsequent to a cancellation, we shall delete your data completely unless the processing thereof should be legally permitted or accord with the following regulations.

As long as your customer account exists, the data that you have communicated in connection with your orders will be stored there in addition to those orders. You have the right to demand information concerning the data stored in your customer account at any time. Access to your customer account is only possible after the entry of your personal password. You should always treat your access information as confidential and close your browser window after ending your communication with us, particularly if you share usage of the computer with others.

Contact Establishment by You: In order to establish contact with us you may choose from a variety of communication paths. Contact establishment is voluntary and the collection of data effected on the basis of our legitimate interest in being able to contact you on the basis of your inquiry, Art. 6 Para. 1 lit. f) GDPR. In this context we request that you communicate to us certain data such as your name and/or your e-mail address. This serves the exclusive purpose of being able to identify you without any doubt, to process your concern and to thus be able to inform and advise you in accordance with your wishes. The data will be deleted after the statutory storage obligations have expired.

Particularly Sensitive Data: In order to protect particularly sensitive data including your payment data, we use the so-called SSL-protocol (Secure Sockets Layer), by way of which your personal data are submitted in encrypted form.

Processing of your Data for Advertising Purposes: In addition to processing your data for the purpose of implementing the contracts concluded with us, we also use your data in order to exchange information with you concerning your orders, to communicate with you concerning certain products or marketing actions and to be able to recommend products or services that might be of interest to you. The duration of the storage of data for advertising purposes is oriented towards the question of whether the data is necessary for advertising. This is to be assumed in the case of registration for the newsletter until such time as consent is revoked as well as for the duration of an active business relationship.

Advertisement by mail: In case you concluded a contract with us and are therefore a regular customer, we process your postal contact data without your explicit consent in order to inform you about new products and offers. The legal basis for this usage is to be found in Art. 6 Para. 1 lit. f) GDPR. We engage a service provider to send out advertisement by mail.

Dispatching of the Newsletter: We offer you the possibility of registering for our newsletter. In order to be able to be certain that no errors have been made in entering your e-mail address we use the so-called double opt-in procedure: after you have entered your e-mail address in the registration field we will send you a confirmation link. Your e-mail address will not be included on our circulation list until you have clicked on this confirmation link. The processing of your electronic contact data for this purpose is thus effected solely on the basis of your consent (Art. 6 Para. 1 lit. a) GDPR); these data will be stored until your consent is revoked. You may revoke your declared consent at any time with future effect without giving any reasons. For this purpose, you may either click on the relevant link in every newsletter or send a short notification by e-mail. You can also access the de-registration form for the dispatch of the newsletter here.

Service and Product Information: Should we receive your e-mail address in the context of ordering goods from our online shop, we shall use said e-mail address, until revocation, in order to inform you via service and product information mails of similar products that could be of interest to you (e.g. concerning the content of your shopping basket). We shall only use your e-mail address for such purposes, however, if you have not objected to this usage. You may object at any time by sending a message to the e-mail address indicated under Figure 1 without giving any reasons and without incurring any costs other than the transmission costs according to the basic tariffs. The legal basis for this usage is to be found in Art. 6 Para. 1 lit. f) GDPR.

Interest-related Advertising: We endeavour to make our online shop as attractive as possible for you and to optimise the shop. In order that you only receive such information you may be interested in, we categorise and supplement your customer profile with additional information. For this purpose, both statistical information as well as information relating to your person (e.g. basic data of your customer profile) are used. The aim is to be able to send you only advertising that is oriented towards your actual or supposed requirements and accordingly not to bother you with useless advertising.

The legal basis for the aforementioned types of processing is in each case Art. 6 Para. 1 lit. f) GDPR. The processing of regular customers’ data for our own advertising purposes is to be regarded as a legitimate interest.

You may object to data processing for the aforementioned purposes at any time at no cost, separately for each respective communications channel and with future effect. For this purpose, an e-mail or a letter sent by post to the contact data indicated under Figure 1 shall suffice.

Online Presence and Website Optimisation: General Tips pertaining to Cookies: On our website we deploy so-called cookies on the basis of Art. 6 Para. 1 lit. f) GDPR. Our interest, namely to optimise our website, is thereby to be regarded as legitimate within the meaning of the aforementioned regulation. Cookies are small files that are automatically created by your browser and are stored on your terminal device when you visit our site. Cookies do not cause any harm to your terminal device and do not contain any viruses, Trojans or other types of malware. Information is stored in the cookie that always arises in the context of the terminal device specifically deployed in the respective case. This does not mean, however, that your identity is made known to us in this way. The deployment of cookies serves the purpose of making the use of our offer easier for you. For example we use cookies in order to be able to offer you the shopping basket function.

We use so-called session cookies in order to be able to tell that you have already visited individual sites on our website or that you have already registered with your customer account. These files are automatically deleted when you leave our site. Additionally, we also use temporary cookies for reasons of user friendliness, which are stored on your terminal device for a certain predefined period of time. Should you visit our site once again in order to avail yourself of our services, it is automatically established that you had already visited us and which entries and settings you had made, so that it is not necessary to enter these again.

If you register with us in order to make a purchase, the information stored in the cookies will be assigned to your account with us.

Another reason why we deploy cookies is to statistically register the usage made of our website and in order to be able to assess the optimisation of our offer to you and to blend in information specifically tailored to yourself. These cookies enable us to automatically establish that you had already visited us in the past. These cookies are deleted automatically after a predefined time set in the respective case has elapsed. Most browsers accept cookies automatically. You may, however, configure your browser is such a way that no cookies are stored on your computer or that a warning always appears before a new cookie is created. Full deactivation of cookies may, however, result in your not being able to use all the functions of our website. The length of time for which the cookies are stored depends upon the purpose for which they are used and is not the same for all.

Tracking and Website Analysing Tools: For the purpose of shaping our websites in accordance with your needs, and of continuously optimising our websites we, on the basis of Art. 6 Para. 1 lit. f) GDPR, deploy the following tools. At the same time this also represents the legitimate interest we are pursuing hereby.

Google Analytics: This website uses Google Analytics, a web analysis service of Google Inc. (“Google”). Google Analytics uses so-called “cookies”, text files that are stored on your computer and which enable an analysis of the usage of the website by you. The information generated by the cookie relating to your usage of this website is, as a general rule, transmitted to a server operated by Google in the USA and stored there. In the event of an activation of the IP-anonymisation function on this website, your IP-address will be shortened by Google within member states of the European Union or in other states that are parties to the agreement on the European Economic Area. Only in exceptional cases is the full IP-address transmitted to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information in order to evaluate your usage of the website, to compile reports on the website activities and in order to be able to perform further services relevant to the website usage and internet usage for the operator of the website. The IP-address transmitted by your browser in the context of Google Analytics will not be merged with other data possessed by Google. You may prevent the storage of the cookies by adjusting accordingly the settings of your browser software. We do, however, draw your attention to the fact that, in this case, you may not be able to use all functions of this website to their full extents.

The collection and storage of the data may be objected to at any time with future effect by downloading and installing the browser plug-in available under the following link: http://tools.google.com/dlpage/gaoptout. In light of the discussion concerning the deployment of analysing tools with complete IP-addresses, we wish to point out that this website deploys Google Analytics with the extension “_anonymizeIp()” and that, therefore, IP-addresses are only further processed in shortened form in order to exclude direct references to specific persons.

Targeting: The targeting measures listed in the following and deployed by us are implemented on the basis of Art. 6 Para. 1 lit. f) GDPR. By way of the targeting measures deployed, we wish to ensure that only advertising oriented towards your actual or supposed interests is displayed to you on your terminal devices. That you should not be bothered by irrelevant adverts is in both your interest as well as our own.

Facebook: On this website the so-called Facebook-Pixel of Facebook Inc. is used. This is a JavaScript, by means of which we are able to trace activities on our website and on the basis of which we are able to display to you product information oriented towards your interests. Details of how this functions may be retrieved from the website of Facebook at Facebook at https://en-gb.facebook.com/business/help/449542958510885/?helpref=hc_fnav. The pixel acts as a so-called pseudonym, i.e. the setting of the pixel does not lead to a direct assignment to your person. Nevertheless, you have the possibility of objecting to this by clicking the following link. After clicking on the link an opt-out cookie is set that ensures that no Facebook-Pixel will be set when this website is accessed. Inasmuch as you use more than one browser you must install an opt-out cookie separately for each browser.

The following applies to all tools: in addition to the deactivation methods described you may also generally suppress the targeting technologies explained by a corresponding cookie setting in your browser (cf. general tips on cookies). Please note that this setting will only apply to the respective browser on the respective terminal device. If you delete your cookies the opt-out cookie will also be removed.

Recipients outside the EU: The following recipients have their head offices outside the European Union: Google Inc., Facebook Inc. (both providers of tracking or targeting technologies). The transmission of data is effected in accordance with the principles of the so-called privacy shield.

Storing the Contract Text: We store the contract text and send you the order data by e-mail after conclusion of the order process.

Minimum Age: The protection of minors is a particular concern of ours. We only process orders from persons who, at the time of placing the order, have attained the age of 16. For this reason, we also collect information concerning your date of birth for verification purposes when an order is placed.

Rights of the Users: Revocation of Consents Inasmuch as you, in the context of using the website or acquiring products, have granted consent to the collection, storage and usage of personal data, you may revoke said consent at any time. The revocation shall not affect the legality of any data processing that has already take place. The revocation may be sent by e-mail or in writing to the contacts specified. The effects of the revocation are restricted to the storage and usage of personal data that may not already be stored and used without your consent on the basis of statutory permissions.

Information, Correction, Deletion, Restriction, Data Portability: On the basis of a written request or one communicated in text form we provide you at any time in accordance with Art. 15 GDPR with information as to which personal data relating to yourself are stored with us. You also have at any time the possibility of having your personal data corrected by us in accordance with Art. 16 GDPR. Should the prerequisites of Art. 17 GDPR be given, you have a right to deletion. Under the prerequisites of Art. 18 GDPR you may request that the processing of the data stored with us in accordance with Art. 18 GDPR is restricted. Furthermore, under the prerequisites of Art. 20 GDPR, you have a right to data portability. Should the processing of your data be based upon Art. 6 Para. 1 lit. e) or f) GDPR, you have the right to object to processing in accordance with Art. 21 GDPR. Please address yourself to the body referred to in Figure 1. You also have the right, in accordance with Art. 22 GDPR, not to be subjected to any decisions based exclusively upon automated processing – including profiling - that unfold legal effect against you or considerably impair you in any similar manner. You also have the possibility of complaining to the supervisory authority responsible for you.

Your Obligation to provide Data: As a fundamental rule, you are not subject to any contractual or statutory obligation to provide us with personal data. However, should you not provide the personal data we ask for in either the registration or sales process that are marked as compulsory fields, we may not be in a position to conclude a contract with you.

Existence of an automated Decision-making Process: We do not make use of any decisions based exclusively upon automated processing – including profiling - that unfold legal effect against you or considerably impair you in any similar manner.